Governance

Compliance

Basic Policy on Compliance

Compliance with laws and regulations is the basis of corporate social responsibility.
In particular, an even stricter and higher level of corporate ethics is required for the EIKEN Group's business activities of supplying products and services related to the health and life of people throughout the world. Each one of our employees is aware of this responsibility and recognizes their mission, using the EIKEN Group Business Code of Conduct as a basis of responsible action that gains the trust of medical practitioners and the general public.

Compliance Policy

Due to our involvement with life and the provision of products and services for protecting the health of people all over the world, the Eiken Group strives to achieve fair and appropriate management and maintain harmony with societal demands through the implementation of compliance activities.

  1. We maintain awareness of the societal demands on the Group as a whole and strive to achieve harmony with sound and stable management. We establish a compliance system for handling societal demands which guides our actions.
  2. Each and every employee obeys the laws and regulations as a matter of course. In addition, they take action with sincerity based on the ethics and values required of them as members of society and company workers. These actions are essential not only for maximizing value for shareholders but also minimizing management risks, and all employees have sufficient awareness of this, which drives the sincerity of their actions.
  3. To ensure permeation of strong ethical standards to live up to expectations of not only customers and clients but also society as a whole, we establish a code of conduct and internal regulations, conduct continuous training, and plan and implement compliance activities such as auditing and improvement.

Compliance Structure

Privacy Policy

Acquisition of Personal Information

EIKEN will only acquire personal information through legally appropriate and fair means.

Purpose of use of personal information

EIKEN handles personal information within the scope necessary for the purposes of its operations and the achievement of the purpose of use. Unless the two parties have so agreed in advance or if permitted by law, EIKEN shall not use the personal information beyond the scope necessary to achieve the purpose of use.

  • In the event of danger to the life, limb, property or other rights or interests of the individual to whom the personal information belongs ("the Individual") or of a third party.
  • In the event of danger to the rights or appropriate interests of EIKEN.
  • In the event that a national agency or local public body, or a person acting under contract to same, requires the cooperation of EIKEN to execute said person's duties as stipulated by law, and obtaining the consent of the Individual may obstruct the execution of said duties.

Management of Personal Information

In handling personal information, EIKEN appoints a person responsible for management and exercises the strictest care to prevent the unlawful use of personal information. EIKEN implements necessary and appropriate measures for safe management to prevent unlawful access to and the leakage, outflow, damage or loss of personal information.
In some cases, to improve service to customers, EIKEN may contract some duties to outside contractors. In such cases, the contract concluded with such contractors includes provisions stipulating the necessary protection of personal information and the duty of necessary and appropriate measures for safe management.

Disclosure to Third Parties

EIKEN does not disclose the personal information it acquires to any third party except in the following cases.

  • The Individual agrees to said disclosure.
  • The disclosure is in accordance with the law.
  • The disclosure is required to protect the life, limb or property of a person or persons, and it is difficult to contact the Individual to obtain consent.
  • The disclosure is particularly required to improve public hygiene or promote sound education for children, and it is difficult to contact the Individual to obtain consent.
  • A national agency or local public body, or a person acting under contract to same, requires the cooperation of EIKEN to execute said person's duties as stipulated by law, and obtaining the consent of the Individual may obstruct the execution of said duties.
  • The disclosure is provided in a way that does not permit identification of the Individual.
  • The disclosure is made to a contractor that has concluded a confidentiality agreement with EIKEN in advance of the disclosure, and the scope of the disclosure is the minimum required for the contractor to fulfill the objectives of the contractor's contract with EIKEN.
  • The disclosure is in response to an inquiry from an affiliated company of EIKEN, or EIKEN judges that the disclosure is appropriate.

Disclosure, Revision, Deletion, and Other Processing of Personal Information

If Eiken Chemical receives requests from individuals to notify them of the purpose of use, disclose, revise, delete or terminate the use of their personal information, we will first confirm the identity of the individual submitting the request then handle it without delay within a reasonable time frame.
Residents of the European Economic Area (EEA) retain rights to access personal information, request revisions, request deletion, restrict processing, carry it, voice objections to processing, withdraw consent, and petition this office to declare objections.
If we receive requests to exercise these rights, we will handle them in accordance with the law. In addition, the scope of application for these rights may be restricted in some cases.

Competitive Fund (Public Research Fund) Basic Policy for Fraud Prevention

Based on the “Guidelines for management and auditing of public research funds at research institutions (enforcement standards)” (established by the Minister of Education, Culture, Sports, Science and Technology on February 15, 2007; revised February 18, 2014), our basic policy for the appropriate use and management of competitive funds (public research funds) is defined as follows.

  1. Compliance with laws, ordinances, and guidelines

    We comply with all related laws, ordinances, and guidelines for the usage of public research funds.

  2. Clarification of the system of responsibility

    Supervisors are appointed to take responsibility for ensuring public research funds are used and managed appropriately.

    • Chief Management Officer: President and CEO
    • General Management Officer: Research and Development Unification Department General Manager
    • Compliance Promotion Officer: Executive Officer responsible for research and development
    • Deputy Compliance Promotion Officer: Manager responsible for research and development
  3. Maintenance of usage rules

    Regulations related to the usage and management of public research funds are established and made common knowledge among all employees engaged in public research fund usage and management activities.

  4. Usage of indirect expenses

    Based on the “Common guidelines for the enforcement of competitive fund indirect expenses” (arrangement of the relevant ministries related to competitive funds; revised May 29, 2014), we handle indirect expenses in an effective, efficient, and smooth manner.

  5. Fraud prevention plan determination and implementation

    We maintain an understanding of possible causes for fraud, determine plans for prevention, and implement them.

  6. Consultation and reporting desk

    We set up a consultation and reporting desk for issues related to fraudulent use of public research funds and improper research activities.

  7. Monitoring

    We set up a consultation and reporting desk for issues related to fraudulent use of public research funds and improper research activities.

January 1, 2018

Transparency in Relationships with Medical Institutions

Basic policy on transparency of the relationship between Eiken Chemical and medical institutions

Transactions based on a high level of ethics are required at every stage of EIKEN’s operations as the number of opportunities for collaboration with medical institutions and medical professionals is increasing.

EIKEN which are members of the Japan Association of Clinical Reagents Industries, concur with the philosophy outlined in the associationʼs “Guidelines on Transparency of Relationships between Corporate Activities and Medical Institutions”, and disclose information related to funding provided to such institutions.(Japan only)

The Japan Association of Clinical Reagents Industries' “Guidelines on Transparency of Relationships between Corporate Activities and Medical Institutions”. (Japanese only)(2017年10月1日)(925KB)

Research Ethics

Under the our management philosophy of "Protecting people's health through health care," we promote research and development of many clinical diagnostics and devices. Clinical research is reviewed and approved by our research ethics review committee from an ethical and scientific perspective.

Exclusion of Relationships with Antisocial Forces and Organizations

Eiken Chemical is resolute in its attitude, taking a firm stand against antisocial forces and organizations. Our fundamental beliefs on this matter are defined in the “Eiken Group Global Code of Conduct,” and our directors, executive officers, and all employees maintain thorough compliance with this code. In addition, we have established a division for handling issues related to antisocial forces and organizations, maintain strong cooperation with outside experts such as police and lawyers, and carry out appropriate organizational handling measures.